Planning Your Family Reunion
Planning a family reunion is not an easy task. Just ask anyone who has ever spearheaded such an endeavor. It takes a lot of time, effort, and coordination to make sure that everyone, well almost everyone is able to make it. The location has to be convenient, the timing has to be perfect, and hopefully the weather cooperates if your function is being held outdoors.
There are so many things that go into the planning and a multitude of things to consider when you are planning your family reunion that the entire process could be overwhelming. However, preparation and planning in advance can go a long way and if you find others that are willing to help organize the reunion, it will make the process that much easier.
If this is new to you and you are unaware of where to begin, we’ve constructed a guide to help you with planning and running the reunion that will help leave the guesswork out and prepare you for the unexpected. Grasping the scope of what planning your family reunion will entail is a great start, but you want to be sure to have answers and solutions to questions like who, what, when, where, and why. You also want to take your budget into account as well.
What You Need to Answer when Planning Your Family Reunion
Let’s begin with the most important questions you need to answer when planning a successful family reunion. Your first question is most likely going to be when.
When will the reunion be held? You want to determine a date and stick with it to ensure that everyone is on the same page. It would be a great idea to get input from your family members about their availability and choose a date that accommodates as many as possible. Also holding the reunion at the same time every year will help family members plan for the reunion.
Where will you hold your family’s reunion. When determining a location, you have to consider expenses. In many instances, families plan vacations for and around the reunion. So, you have to take into great consideration what each family member wants out of the reunion
How long should your reunion last? Of course, the duration of the reunion will depend on your family’s needs. East Stroudsburg University conducted a study and discovered that over 70% of respondents devote two or more days to their reunion. In many instances family vacations are reunions and devoting more time for the reunion allows for family to visit, relax, and realize the drive was worth the trip.
Communication is crucial when it comes to planning a successful family reunion. It ultimately helps you figure out who is coming and who will help. Having family volunteer assistance can greatly help planning and executing a successful family reunion.
It is also important to communicate in order to generate interest. Use this time to gather family info such as names, addresses, and means of contact. You can also note how each person is related to the family.
Your first form of communication can be a postcard or email for a “Save the Date.” Send these out 4-6 months in advance of the set date of the reunion. It may also be beneficial to send out a survey to gather information on what kind of activities your family members would be interested in.
Create a budget and registration fee schedule. This is important to keep track of what needs to be paid for and reimbursed. Make sure every expense is accounted for and be sure to leave yourself some buffer room in your budget for unexpected expenses.
Let the LCVB Help You in Planning Your Family Reunion
The Lisle Convention & Visitors Bureau can help you plan your next family reunion. For more details, call 630-769-1000 or email at email@example.com and an associate will get back to you shortly.